Real Estate Developer Implements FileTrail for Enterprise-Wide Records Management

FileTrail, Inc., a leading provider of records management solutions, announces Investco Financial Corporation implementation of FileTrail solution.

San Jose, CA (PRWEB) July 14, 2007 -- FileTrail, Inc., a leading provider of records management solutions, announced today that Investco Financial Corporation implemented a FileTrail solution on March 15th, 2007. FileTrail provides tracking and management of records from creation through destruction, including integration with ECM and other systems.

Investco selected FileTrail in 2006 in a competitive review of records management software because of its flexibility and intuitive interface. Key functionality that Investco was looking for included browser-based software, file tracking capabilities, records retention, on-demand color coding, and tools for integration with ECM systems.

Investco has leveraged FileTrail's unlimited Classification System to perfectly tailor their FileTrail system for each part of the company. Over 300 distinct categories of records using nine different media are managed across 205 business units. Security ensures that each person accessing FileTrail sees only the parts of the system that are relevant to them.

"One of the biggest challenges I faced as a CRM creating the company's first records management program was winning support and compliance of all the staff and departments that I needed to be successful," said Ember D. Krumwied, Corporate Records Manager.

Implementing an enterprise records management [ERM solution involves creating standards for records classification, records-handling practices, and retention for the entire organization. The capstone challenge once that work is done, is getting people to comply with the new policies and use the software.

"FileTrail made consensus possible by accommodating the unique needs of each department, while enforcing standards and giving me centralized oversight and control," said Krumwied.

As a result of implementing FileTrail, Investco is undergoing subtle changes that have deep, meaningful impact on efficiency and risk. First, creation and labeling of new records is now a standardized process throughout the organization.

"I printed all my labels and they look awesome!" said Nicole Howe, HR Administrative Assistant. "Thanks for doing such great training - FileTrail is easy to use. What a great system!"

Also, users gain autonomy over the records in their business unit while FileTrail ensures that standards are kept. This autonomy eliminates the concern about compliance in the departments and remote locations, while allowing records management staff to review everything.

"User independence comes from the ability of each user to now create, search, and retrieve the information they need with little or no assistance," said Krumwied. "This independence is vital for a growing organization where your administrative staff may not always be available to assist."

Finally, as standards are applied compliance becomes universal across the organization. In some areas compliance is automatic because of FileTrail, while in others compliance is easier because of the tools within FileTrail.

"With the ability to now conduct records audits, departments will be in a better position to determine if the company policies and procedures are being followed," said Krumwied. "This will not only ensure that all business records are properly being cared for, but will also help to document compliance with regulations and laws."

About Investco

Investco Financial Corporation is a privately held real estate investment and development firm headquartered in Sumner, WA. It develops and manages a variety of real estate assets including residential, commercial, mixed-use and industrial properties. Investco has been part of the northwest community for more than 25 years and believes in building projects that add lasting value to the community.

About FileTrail

FileTrail, Inc., is the leading provider of Web based records management solutions. Companies of all sizes turn to FileTrail to streamline processes with the latest technology and most configurable software. Headquartered in San Jose, California, FileTrail has been providing solutions for records management since 2001.

FileTrail may be reached at 408 289-1300 or through their website at www.filetrail.com.

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